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An allotment is a contract between a business customer and an accommodation facility whereby a number of rooms is reserved for sale to the business customer and is characterized by specific limitations in terms of time and usage.
Business customers, such as tour operators, companies and agencies purchase rooms in a specific time period and resell them to partners and end customers.
Every allotment has an expiry date, called “release”, that represents the deadline by which the business customer is granted the right to resell these rooms.
If the agency is not able to sell all the rooms given in allotment before this date, the agency will have to return all unsold rooms to the manager of the accommodation facility that will be able to reuse them as he prefers.
Discover the contracts and allotment module
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The management of such contracts can become a complex activity, especially when terms agreed with different agencies vary.
The contracts and allotment module offered by Ericsoft is designed to manage business contracts in a fast and automatized way.
Manage an unlimited number of contracts
View and modify at any time availability and sales terms
Agree with the agent and/or the booker the commissions that have to be paid (that originate from the stay and any service or treatment sold)
Configure bill settings (half credit, full credit, etc.)
Determine a specific rate or rate categories and the related deposit or cancellation policies with the possibility to implement penalties;
Associate a reservation to a specific allotment;
Decide not to accept a reservation when out of stock, or accept it in extra allotment;
Include or exclude the number of rooms agreed for allotment in occupancy calculations for revenue management activities.
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Name and contact data: Ericsoft collects your first and last name, email address, postal address, phone number and other similar contact information.
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Payment data: Ericsoft collects data necessary to process your payment, such as credit card number and the security code associated with the payment method.
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comply with applicable law or respond to a valid legal process, including from law enforcement or other government agencies;
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operate and maintain the security of the Ericsoft services, including actions to prevent or stop an attack on the Ericsoft’s computer systems or networks;
protect the rights and property of Ericsoft, such as enforcing the application of the terms that govern the use of the services.