Contracts and allotments

What is an allotment?

An allotment is a contract between a business customer and an accommodation facility where a number of rooms is reserved for sale to the business customer and is characterized by specific limitations in terms of time and use. Business customers include tour operators, companies and agencies that purchase rooms for a given time period and resell them to partners or end customers.
Every allotment has an expiry date, called release, that represents the deadline by which the business customer is granted the right to resell these rooms. If he is not able to sell all the rooms given in allotment before this date, he will have to return them to the manager of the accommodation facility that will be able to reuse them.

The ericsoft property management system simplifies wholesale contract agreements

The management of such contracts can become a complex activity especially when the terms agreed vary between the different agencies. The contracts and allotment module offered by ericsoft is designed to manage business contracts in a rapid and automatized way. This module allows to:

  • Manage an unlimited number of contracts

  • View and modify at all times availability and sales terms

  • Agree with the agent and/or the booker the commissions that have to be paid for (that originate from the overnight stay, the services or treatments sold)

  • Set bill emission terms (half credit, full credit, etc.)

  • Determine specific rates or rate categories and the relative deposit or cancellation policies with the possibility to implement penalties

  • Associate a reservation to a specific allotment

  • Decide not to accept a reservation when out of stock, or accept it in extra allotment

  • Include or exclude the number of rooms agreed for an allotment in the occupancy level calculation during yield management activities

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